Explorers

General FAQs

Pre-Application FAQs

Full Application FAQs

Young Explorers Grant FAQs

Current Grantee FAQs

To which program (CRE, CT or EC) should I apply?

The Committee for Research and Exploration funds hypothesis-based scientific research. Consult the CRE website for more information on the fields of research funded. The Conservation Trust funds innovative and applied approaches to conservation with potential for global application. Consult the CT website for more information on the types of projects funded. The Expeditions Council funds exploration and adventure around the world. Consult the EC website for more information on the types of programs funded.

Can you mail me an application?

No. Please apply for a grant using the online application.

I am a student. Should I apply in my advisor's name?

No. The individual who will be responsible for carrying out the fieldwork should apply in his/her own name.

My pre-application or application was not successful; can I get feedback?

We do not provide feedback to declined applicants.

Do you provide funding for scholarships, tuition, travel to conferences, or studies abroad?

No.

Does the grant get paid to the individual PI or to their affiliated organization (e.g., university, agency or NGO)?

Grants are awarded to an individual, the Principal Investigator. However, the PI may request that payment be made directly to, and administered by his or her affiliated organization.

Can I apply to more than one program at a time?

No. Please apply to only one program (EC, CRE, or CT) at a time unless you are applying for different research.

If I am not a US citizen, do I need a collaborator who is a US citizen?

No. Citizenship has no bearing on our decision-making process.

How do I apply for a continuation of a previous CRE/CT/EC grant or a supplemental grant?

Please complete and submit a new pre-application in order to apply for a continuation of the same project previously funded by NGS.

When should I submit my pre-application?

Pre-applications to the CRE should be submitted at least 10 months in advance of anticipated project dates, while at least eight months are required for the EC and seven months for the CT. Please note that it is not appropriate to apply to the CT or EC in order to expedite the application process when the scope of your project is more appropriate for the CRE. You will be directed to reapply to the appropriate grant program.

What is a CV (curriculum vitae) and is it required?

Yes. A curriculum vitae or resumé is required with your pre-application. A CV presents biographical data, employment history and publication history, much like an extended resumé. Your university career center can assist you in drafting one.

Why do you ask about fieldwork being done in the countries of Sudan, Cuba, Iran or Syria?

If your pre-application is approved for fieldwork in one of these countries, you will be required to obtain an Office of Foreign Assets Control license through the U.S. Treasury before National Geographic is able to disburse your grant funds. See further information about these restrictions on OFAC’s website.

I cannot access my saved pre-application form; when I type in the URL I am directed to a new form.

You are likely trying to access your application from the wrong URL. Please make sure to quit your browser completely, then launch it again and go to www.grantrequest.com/SID_69. You can log into the system as normal and will find your saved pre-application.

Once a pre-application has been approved, is there a deadline to submit the full application?

Yes. Your online account may be closed after 120 days if it is inactive.

I submitted my pre-application several weeks ago and have not yet received a decision.

Please allow up to eight weeks for consideration of your pre-application.

I found mistakes in my pre-application after it was submitted and would like to edit them.

Unfortunately, there is no way for you to edit your pre-application once it has been submitted. You are welcome to resubmit or email any changes to the appropriate grant program (cre@ngs.org, conservationtrust@ngs.org or ecouncil@ngs.org).

Can I resubmit a pre-application for a project that has been previously declined?

No, please do not reapply for the same project if it has already been declined. The only exception to this is if you have been instructed by a National Geographic staff member to reapply.

When should I submit my full application?

Full applications to the CRE should be submitted at least eight months in advance of anticipated project dates, while at least six months are required for the CT and five months for the EC.

What is the page limit for the project description, and does this include references?

We ask that you keep your project description under 3 single-spaced pages, or approximately 1500 words. The text fields in the online form do not allow you to format your text - do not use bullets, bold, italics, or any other type of formatting. Please enter your references in the separate text field labeled “Bibliography/References.”

What does the "Other Sources" column on the budget spreadsheet refer to?

This refers to the funding requests you have made to other organizations for your project. Any funding already received should be listed in the text field labeled "Amounts and types of support already received for this project from institutions other than NGS."

Are reviews of my application confidential?

Yes. While the three names that you recommend to serve as reviewers will be visible to all reviewers, the reviews themselves are kept confidential. We do not share reviews with the applicant or other external reviewers.

I need a computer and other equipment. Can I use the grant to purchase these items?

Major non-expendable equipment requests (over $1,000) may be included in your budget. However, you will be asked to explain how the equipment is integral to your project and not available through other sources of funding.

Is it possible to change or extend my field dates once an application has been submitted?

If your reasons are legitimate, field dates can be extended after checking with the Program Officer. Start dates may be changed, but changing them will not expedite the review of your application.

My additional documents will not upload properly OR I was not prompted to upload my additional documents (i.e., CV, budget, figures, map, etc.). How do I resolve this?

You will be prompted to upload documents on the last page of the application.

If you are unable to upload files, please email them to the appropriate grant program (cre@ngs.org, conservationtrust@ngs.org or ecouncil@ngs.org). Please include your last name in the subject line of the email. For example: "Smith, CRE Budget."

I am having problems with the fields "Amount Requested From the Society" and "Total Project Budget."

Please type in only numbers and the dollar sign ($). No text is allowed in these fields.

Can I include research assistant stipends or consultant fees in my budget?

The hiring of assistants, consultants or specialists should be restricted to the actual need for such services; you will be asked to justify this need. Assistants should receive compensation above food and lodging that is consistent with local rates of compensation. For students from developed countries, funding is normally limited to per diem expenses.

Can I include salaries for the Principal Investigator in my budget?

No. Salaries for PIs are not allowed.

I am a PhD student but do not have three or more publications. Am I still eligible for funding?

CRE: Generally, competition is very keen for PhD students. If you do not have peer-reviewed publications your pre-application will probably not be successful.

EC & CT: Though advanced academic degrees are not required, applicants are expected to have qualifications and experience pertinent to the expedition or project they propose.

Can I attach letters of recommendation?

No. If your pre-application is approved, you will be asked to provide contact information for three references. These references will confidentially review your application. We do not accept letters of recommendation outside of this review process.

I cannot access my saved application form; when I type in the URL I am directed to a new form.

You are likely trying to access your application from the wrong URL. Please make sure to quit your browser completely, then launch it again and go to https://www.grantrequest.com/SID_69. You can log into the system as normal and will find your saved application.

I am trying to access my account page, but when I type in the URL I am directed to the last page of the form I was working on.

Please quit your browser completely, then launch it again and go to https://www.grantrequest.com/SID_69. You will be directed to your account page.

I found mistakes in my application after it was submitted and would like to edit them.

Unfortunately, there is no way for you to edit your application once it has been submitted. You are welcome to email any changes to the appropriate grant program (cre@ngs.org, conservationtrust@ngs.org or ecouncil@ngs.org).

What is the age requirement for YEG applicants?

Applicants must be at least 18 and no more than 25 years old when their pre-application is received by NGS.

I am a student. Should I apply in my advisor's name?

No. The individual who will be responsible for carrying out the fieldwork should apply in his/her own name.

Do you provide funding for scholarships, tuition, travel to conferences, or studies abroad?

No.

What is a CV (curriculum vitae) and is it required?

Yes, a curriculum vitae or resumé is required with your pre-application. A CV presents biographical data, employment history and publication history, much like an extended resumé. Your university career center can assist you in drafting one.

Can I attach letters of recommendation?

No. If your pre-application is approved, you will be asked to provide contact information for three references. These references will confidentially review your application. We do not accept letters of recommendation outside of this review process.

Do I need to be a published author to receive YEG funds?

No, but you do need to submit evidence of prior experience in research, conservation, or exploration related to your proposed project.Please also include a list of any prior publications or media experience.

Is a local collaborator required for my project?

Yes. At least one local collaborator on your team is required for your project to be considered.

How do I choose my Final Report and Financial Accounting due dates, as required in my Grant Agreement (CRE, CT) or Expedition Agreement (EC)?

As written in each program’s Grant Agreement, the CRE and CT require that you turn in your Final Report and Financial Accounting within eight months from the end of the fieldwork dates you provided in your application. The EC requires that you turn in a Final Report within two months from the end of your fieldwork, and Financial Accounting within six months. Using these guidelines, please write your reporting due dates into the Grant Agreement before signing and mailing it. If your project fieldwork dates have changed since your original application, please inform a Program Officer, as this may also change your expected reporting dates.

Is the grant paid to the individual PI or to their affiliate organization (e.g. university, institution)?

Grants are awarded to an individual, the Principal Investigator. However, the PI may request that payment be made directly to, and administered by his or her affiliated organization. Regardless of the method you choose, please make sure the “payee” of the grant fills out an appropriate tax form.

Can I print out my grant paperwork on two sides to conserve paper?

Yes, we encourage you to print out your grant paperwork on both sides of your paper to conserve natural resources.

What is the best way to correspond with National Geographic?

In your grant agreement paperwork you should find a contact list for National Geographic staff members that are involved in various aspects of our grant programs and media coverage. To expedite e-mail responses, please place your full name and grant number in the subject line.

Do I need to mail you my original grant documents, or can I just fax them once they are completed?

If you have just been notified of a grant award and are going into the field in less than two weeks, you may fax us your grant paperwork first, but since the difference in processing time is only about two to three days, we encourage you to save natural resources and mail us your original documents outright. Regardless, all grantees or their institutions must mail us the original, signed grant documents soon thereafter. Failure to do so may affect the outcome of future grant applications to NGS.

Do all of my team members need to sign a Project Member Agreement (CRE & CT) or Expedition Member Agreement (EC) before I go into the field, or can I mail it in later?

CRE & CT: For those PIs who cannot feasibly have all of their team members sign a Project Member Agreement before they start their fieldwork, we will accept a signed original once you have met them in the field.

EC: PIs of Expeditions Council grants should make every effort possible to have their team members sign an Expedition Member Agreement and mail it in before they go into the field. This will help prevent delays in any media-related activities resulting from your expedition.

All Programs: If you cannot obtain all the necessary signatures of your collaborators in time for your fieldwork, please include an explanation with your grant paperwork, and the date that we can expect them. Failure to complete a Project or Expedition Member Agreement may affect the outcome of future grant applications to NGS.

What format should I use for the Financial Accounting?

The format of your Financial Accounting should be similar to the budget page that you submitted within your application. If there are any discrepancies, an explanation is required.

Should I send in receipts of the expenditures accrued during the project?

No. Do not send in your receipts. Keep them for your own records.

Do I need to account for any other funding I received for my grant project?

No. Your Financial Accounting should only document the funds awarded to you by the National Geographic Society.

I have two (or more) fieldwork seasons. Do I need to submit a Report after each season?

If you have multiple fieldwork seasons, we prefer that you e-mail a Progress Report (no more than two pages or approximately 500 words) after your first season of fieldwork. It is not necessary to send us a hard copy of your Progress Report. For CRE and CT grantees, a Final Report is due within eight months from the end date of their final season of fieldwork. EC grantees must submit a Final Report no more than two months after their fieldwork.

Where can I find further information on Reporting Guidelines?

Please see the document entitled “Reporting Guidelines for Grantees” which was attached to your Award Letter.

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